The Proven Habits of Assistants Who Get Promoted Faster

“Success isn’t about luck; it’s about consistency in the right habits.” – Unknown

Hello EA-Pros Community!

Have you ever wondered what sets apart the assistants who get noticed and promoted from those who remain in the same role, same value, same recognition, year after year! It’s not about working longer hours; it’s about adopting the right habits and strategies that showcase your value. 

This week, we’re pulling back the curtain on these habits, so you can integrate them into your strategic plan and accelerate your path to career advancement.

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EA INSIGHTS

HABITS THAT DRIVE CAREER ADVANCEMENT

The Power of Proactive Planning
Executives value assistants who can anticipate their needs and prepare for challenges ahead of time. Proactive planning not only makes you indispensable but also positions you as someone who thinks and acts strategically.

Education: Practical “How to” advice or insights:

1. Create an Executive Roadmap: Get into the habit of drafting a roadmap that outlines your executive’s meetings, projects, and potential obstacles for the month or quarter. Identify where you can best provide support or add value.

2. Scenario Planning: Think about potential disruptions or challenges. What’s your backup plan if a key meeting gets canceled or a project hits a snag? Executives appreciate an assistant who has already thought through the “what-ifs” that help to successfully drive key performance success.

3. Use Science: Becoming familiar with the basic principles of behavioral psychology can skyrocket your effectiveness. There are really only four behavior types when it comes to Executive leaders. Learning which profile type your executive is can give you a tremendous advantage in mastering the key behavioral indicators that make you indispensable.

Important Note: 

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Mastering the Follow-Up: How to Stay on Your Executive’s Radar
In the fast-paced world of C-suite operations, it’s easy for your hard work to get overlooked. Mastering the art of the follow-up ensures your contributions are recognized and your projects don’t fall through the cracks.

Education: Practical “How to” advice or insights:

1. Send Concise Recaps: After important meetings or projects, send a concise summary highlighting key outcomes, next steps, and any follow-ups needed from your executive. This not only reinforces your strategic role but also keeps everyone accountable. A.I. has gained massive ground in streamlining this process to mere seconds. Utilize all the different tools that will free you up to flex your strategic muscles.

2. Use a Follow-Up Tracker: Maintain a simple tracker for tasks and commitments, ensuring nothing is missed. Tools like Asana or even a well-organized Excel sheet can help you stay on top of your follow-ups.

3. Set Calendar Reminders: Use reminders to check in on projects or tasks. A quick email to ask, “Is there anything else you need on this?” can keep you visible and top-of-mind.

Developing a Continuous Learning Mindset

The corporate landscape is constantly evolving, and the most successful executive assistants are those who stay ahead of the curve. A continuous learning mindset keeps you competitive and makes you a resource for new ideas and technologies.

Education: Practical “How to” advice or insights:

1. Stay Updated on Industry Trends: Set aside time each week to read industry news, listen to relevant podcasts, or attend webinars. Knowledge of emerging trends can help you bring fresh insights to your executive.

2. Invest in Your Professional Development: Take courses that align with your career goals. Whether it’s mastering data analysis or learning advanced project management techniques, continuous learning demonstrates your commitment to excellence.

3.Join Professional Networks: Being part of networks like the Executive Assistants Organization or industry-specific LinkedIn groups provides opportunities for learning and growth through shared experiences.

COACHING MOMENT

Ask an Executive Coach

Every week I take a question from you and provide a bit of strategic advice.

This week's question: “What are the daily habits that have the biggest impact on career growth for senior-level assistants?”